Share your records

The easiest way to make sure your records are used in local decision-making is to submit your records direct to us. For one off sightings, please use our online form or send multiple records to tverc@oxfordshire.gov.uk.

How to share your records?

All wildlife sightings are important and we welcome records of any wildlife that you have observed in Berkshire or Oxfordshire. There are several ways in which you can share these with us.

Recording online

For single or one off sightings, you can submit your records our online form. 

You can also enter any records through iRecord, TVERC has its own online recording activity in iRecord here.

Entering sightings via this acitivity allows us to quickly and easily add the data to our database. If you never used iRecord before, we've made a quick guide on adding a record through the app or the website.

If you use a different online recording website or app, please download the data in a .csv file and email it to us at tverc@oxfordshire.gov.uk. Or share your sightings on our own Facebook, Twitter and Instagram accounts, too.

Collating records on a spreadsheets

If submitting multiple records please use our Excel spreadsheet to collate your records:

Species records spreadsheet (.xlsm)

Guidance notes for data entry (.pdf)

This can be very useful, in that it not only gives you access to a searchable list of your sightings but also helps to save us time in processing records.

Remember to take photos too as this will help verify your records.

Please don't enter records into more than one online recording tool or submit them to us in more than one format, as that could result in us having multiple copies of the same record in our database.

TVERC is always happy to help with any part of the recording process, so please email us at tverc@oxfordshire.gov.uk with any questions or would like to discuss sharing your records with us.

Submit your records

In order to create a useful record that we are able to import to our database, please make sure to include all essential information. There are sometimes referred to as "the four W's":

You may also be able to provide additional information too:

Why record wildlife?

By collecting together all the information for Berkshire and Oxfordshire in one place we can help people make sound, effective decisions about how to develop and manage land sustainably and where to direct wildlife conservation. 

Even the common and widespread species are important to record so that we can develop a picture over time and across the region of what is happening to our wildlife, particularly in time of changing climate and policies. Better understanding of declines or increases in species populations, or changes in their locations, enables us to plan how to avoid local losses, and be forewarned of any important changes underway in the natural world.

Why share your records?

• We are a ‘not for profit’ organisation so rely on receiving data from every source possible to improve our database of environmental information.
• Your wildlife records will help protect and enhance our environment by increasing the quality and quantity of data we hold.

Share your photos

Do you have any images that we could use in TVERC publications such as reports, newsletters, website and leaflets?

You would be helping TVERC to further the interest in the work that we undertake in conserving our wonderful wildlife.

Please read our consent form (Word doc) for information on how we may use your photos, fill it in and email it to us along with your photos at tverc@oxfordshire.gov.uk.